The legal industry is slated to undergo major technological changes. Based on a review conducted by the AM Law Tech in 2013, the number of law firms who have begun using cloud computing has risen over 60% in the past one year and the number is likely to increase even further.
With the advent of cloud computing, law firms have seen rapid reduction in their budgeting expenditures, experienced enhanced security, and have discovered that sharing files online is far more effective and efficient than the way it had been done over the years.
However, the heightened usage of mobile devices is now being seen as a porous security environment as an increasing number of law professionals are opting to use cloud computing in their day-to-day activities. This calls for an urgent need to enhance the productivity of law firms as a good deal of challenges that are posed to the legal industry, still need to be addressed.
There are three cold hard facts that legal firms must look into and address as urgently as possible if they have to survive the digital landscape of today and its future tomorrow.
Truth # 1: Legal Firms Must Enhance Efficiency Through Technology.
Every legal firm must be able to respond to a changing market with scale and adaptability in order to succeed in the marketplace. In order to do so, law firms must move to the cloud in order to exploit the enormity of its scale and the advantages that cloud technology offers.
Another study revealed that legal firms who have adopted cloud technology across the organisation have enjoyed large cost reductions and improved efficiency. The study conducted with over 1600 legal firms revealed that over 70% enjoyed cost-reduction with regards to budgeting, just by moving their documentation over to the cloud.
It will be very difficult for law firms to survive in next decade, if they continue to use archaic and redundant forms of technology. Unless they start to take steps now on how to rethink their strategies and incorporate cloud technologies, it will be a long way before productivity makes a mark.
Cloud services can not only increase efficiency but also boost the leadership to focus on client services and growth. Specialised cloud services, custom built specifically to legal firms, are useful in managing legal documentation, data control, and improving workflow across branches and mobile tools.
Truth # 2: Legal Firms Must Adopt Mobility Within The Enterprise.
Today, it is unthinkable for a legal professional to function without a smart phone; all the pressing appointments beeped in and out by the smart phone and other high priority features have greatly helped in inspiring confidence and boosting legal ability.
Based on a survey conducted by the American Lawyer Legal survey, over 50% of law firms use computing tablets. However, although unsurprising, over 95% of these computing tablets are not endorsed by the legal firm itself but are wholly managed by legal professionals on their own.
This poses a great deal of danger connected with using personal computing devices and mobile tools for purposes of work. Some of the security risks include misplacing and losing the devices, accessing confidential information over unsafe networks, and slipping classified information onto personal storage and e-mail accounts.
Fortunately, there are highly efficient security tools that permit legal firms to allow their professionals to work remotely on mobile computing tools without exposing sensitive firm data to danger.
It is strongly recommended that all legal firms engage document security providers that permit its employees to store and share legal data on a secure platform.
Truth # 3: Digital Security Must Be At The Nucleus Of An Efficient Legal Firm.
With an increasing amount of confidential data, inclusive of corporate secrets and other discreet information, travelling through the Internet to organisational servers and also to the cloud, the risks for all industries is increasing each day.
The American Law Tech survey revealed that over 70% of law firms mentioned security as the largest worry when accepting cloud technologies. Which is why, over 92% of firms surveyed in the review revealed that the reason for not adopting cloud technologies are security worries.
Although cloud computing is largely helpful in alleviating a good deal of security problems, there is a need to provide a secure environment in order to store classified documents. Protecting firm documentation has unprecedented challenges: how can a document security provider help in securing accessible and downloaded data remotely from the cloud?
LockLizard provides unique Enterprise PDF DRM software which has been designed with this exact use case in mind. LockLizard safely protects classified information even as it leaves the cloud. The same level of security can be applied to the document when it was initially stored securely in the cloud, even if it needs to be downloaded on personal computing devices.
Legal organisations that are looking to secure their documentation can look to document security providers such as LockLizard in order to protect their documents, whether it is stored in cloud services or shared with clients, in a highly efficient and effective manner.